Application Process

1. Join the IfM-Sweden

It requires membership of IFMSA-Sweden to search our exchanges. You become a member by logging in to Member portal using your normal universities login. Membership is free and allows you to optionally get access to newsletters about internship exchanges, other working and see what happens on your lokalort. Once logged in, you can also find travel stories from former exchange students.

2. Decide where you want to go!

Current Exchange sites can be found under SCOPE/SCORE. Here you can read about the countries with which we have cooperation with the run-up to the next period. You get under our regulations go on no more than an exchange of each (Research Exchanges/Clinical Exchanges) per år, and we encourage to apply for both!

On Explore pages you will find information about the different countries. Note that we do not have contracts with all countries on the ExPlore pages!

OBS! It is important that you verify that you are authorized to travel to the countries you search according to their Exchange Conditions and you can get a visa there and organize the documents required.

3. Fill in the application form

From the time the application is open, you can at any time to fill in and submit the member portal. Seats are allocated according to the priority system After the deadline, which is the 31 October, ie all those who send in their application t.o.m. 31 October (23.59 Swedish time) count of first priority round. Late applications are ranked first per day and then according to the priority system. Information about whether you received an exchange or will not then an email from National Exchange Officer (NEO) eller National Officer of Research Exchange (Noreen) the same day as the place is awarded. Remaining vacancies advertised later and distributed according to the regulations in the priority system, keep an eye out.

4. If you got a utbytesplats, pay!…. and go on Pre-depature Training!

You get the green light to the place is vacant, you should first confirm whether you want the place or not (answer therefore even if you do not want the place!) and then pay 2000 KR to IFMSA-Sweden's Postgirot Bank account 620368-1 prior to the deadline specified in the letter of admission, but preferably as early as possible. Write your name and SCOPE (klinikutbyte) eller SCORE (Research dividends) in the message field. Upon delayed payment, you lose your place. Most of IFMSA-Sweden's contract is bilateral which means that the unilateral fee provided for in the various countries ' Exchange Conditions do not concern Swedish students. If a contract is unilateral, it will be announced clear in the list of available Exchange locations.

5. Fill in your "Application Form" in the database, and attach documents to your application

After your payment is received by us you will receive an email with login details (username and password) to our exchange database. Here, you will then be able to track your entire application process. The first step involves filling out your electronic entry form (Application Form, OF). Do not forget to attach the documents that the country requires! Description of the most commonly requested documents can be found under the tab ”Document” below.

Most countries accept in the present document in digital form, but it varies slightly. Read through your country's Exchange terms and conditions carefully – under "Application documents & deadlines "you can read which documents the country in question need to be able to accommodate you. Lack of records or incomplete ones can result in your application not be adopted by the host country, and this is therefore a very important step in the application process! Naming your digital documents so that it is easy to see what's what!

6. Send your AF with attached documents!

You approve the document by clicking on the "submit”. Deadline for AF is specified in the Exchange Conditions of the country you are assigned, check this carefully you already assigned to your place as some countries have earlier deadlines (sometimes up to 9 months before the Exchange). The deadline for sending in the AF is in the 30/12-18, This is because National Exchange officer will send your completed AF to the host country. It is possible to send in its AF after this date however, submit the following 15/1 You must notify NEO-out (neo-out@ifmsa.se) If this. Absolute deadline to submit your AF is 6th February regardless of what is specified in the EC. Sent your AF / your documents into after February 6, you lose your place. This also means that you can not get back your deposit.

7. Send Card of Confirmation.

No later than eight weeks before departure (but usually earlier) får du ett Card of Acceptance (CA) from the country you will be visiting. This is sent to your personal page and contains all necessary information on which period you get to go, which city you are located in and on the clinic / in which the research group. There is also contact information to students on the spot. When you received your CA, you must send a Card of Confirmation (CC) no later than four weeks before departure. Your CC means a final confirmation that you will go. Here you fill even the details of how and when you arrive in the host country.

8.Go to a Pre-Depature training (PDT) either in NH or on your lokalort and then off!

IMPORTANT – To be able to go, you have to have gone to a PDT or to not go out. You can do this for all NHs, and once a spring semester at the local resort of. Has it gone the once so you need never go the more.

Have it wonderfully and got home safe and sound! Upon your return is mandatory:

  • MRSA-testa sig (for medical students who participated in care outside the Nordic region). It is your responsibility to yourself to contact with infection clinic before the course starts.
  • Submit a travel story to: neo-out@ifmsa.se (klinikutbyte) or nore-out@ifmsa.se (Research dividends). Everyone who sends in his story last last September, 300 kr back (the deadline applies to Exchange during the summer months), additionally rewarded the best travel story of the year in each category (research / klinik) with refund of entry fee!

Here you will find a Template for travel reports. Please read the previous years Travel Stories for inspiration!

Terms & Conditions

1. Eligible?

Everyone who reads on medicine and sometimes even MD (see the respective country conditions). Preclinical students can apply for research exchanges, but the clinic is accepted only if this exchange it is specified.

2. I am preclinical student, What can I search?

Students can even semester 5 be admitted to the research exchanges. Are you looking for clinic replacement you should therefore be at least semester 4 When the application period opens. You should have completed the semester 5 to the next summer to search all clinical exchanges.

3. I study abroad, will I seek replacement via IFMSA-Sweden?

Because most leather that has medical training has its own national organization IFMSA, we offer only medical students from Swedish universities to go on exchanges through IFMSA-Sweden. If you are studying abroad should refer you to IFMSA Exchange in the country through the search you are studying.

4. Application Dates and deadlines

Application open 1 October and it is free to submit an application no later than 31 October and all applicants before the deadline as a priority.
Deadline for Application Form listed above. Received the documents after the deadline, you risk losing your Exchange placement, and is unfortunately not refunded the registration fee.

5. Paper documents

Description of the most common documents can be found under the tab ”Document” below. It is your responsibility to arrange all documents that the host country would have before deadline (We do not control that you have sent with all documents, and we assume no responsibility for if you have not followed the host country's conditions).

6. How priority one?

All applications are prioritised according to a special priority system. How it is regulated, you can read here.

7. Each fall I?

In the conditions of each country is specified which cities, clinics and periods, you can search. You will be accepted, you will receive on the basis of this information make a priority list of where and when you want to go. The host country is trying as far as possible fulfill your desires, but it is not always possible and IFMSA-Sweden can not influence this. You are guaranteed to come to the country and the period you've searched; otherwise, you can say no and get the registration fee refunded. We can not guarantee that you will be in the place you wanted. You will not be placed in your desired city / clinic is not a valid reason to bring back the entry fee.

8. What language terms?

The official language within IFMSA English. Some countries require, however, other language skills. Always check this in the country-specific exchange terms that you find in Research Exchanges/Clinical Exchanges. As English language certificate is usually sufficient with the English translation school grades.

9. When will exchange?

The exchange lasts for four weeks, or two weeks where specifically indicated. In exceptional cases, longer periods possible; This applies primarily to research exchanges. Usually you only complete calendar months sought. If nothing is stated about this in the information of the country means that you can choose the date you want to go. Note that IFMSA-Sweden can not influence if you get the time you specified.

10. What is included in the exchange?

A place in a department for a month with supervisors. Meal Plan (usually lunches in the week), Housing and usually a social program. Sometimes, instead of food money to buy their own food. In exceptional cases, included food. You also get after the exchange, a certificate for completed internship exchange of IFMSA:s regi. The trip pays and arranges it for yourself.

11. What is the cost sharing?

The entry fee is 2000 SEK. This includes the 300 kr which you get back if you submit a travel report no later than the end of September. At the so-called unilateral exchanges pay fees directly to the host country for food and accommodation. Usually this fee 200-350 EUR.

12. If I do not get any place?

Final decision on whether you have been accepted by us you will receive immediately after application fee. Then the selection process is over for us. Guaranteed place, you will be the first time the host sent a Card of Acceptance (CA), an official letter of admission, to you. This is sent to you via the database that you can access when you finally adopted by us. This can sometimes linger, so please let us nationally responsible if you miss your about six weeks before your internship exchange begins. The money is refunded if you do not get any of your requests. We strongly recommend that you have cancellation insurance on your trip, because IFMSA never replace the travel costs if your trip will not take place. If you do not get any space so you are able to search residual places. It pops up a few such as those advertised on the website.

13. Cancellation

If you choose to cancel your place you will be replaced depending on when you waive your Exchange. Contact NEO-out or NORE-in last:

  • 15 december kl. 23.59 (Swedish time) the same year that the Exchange was assigned and you will get 1000 kr back.

At the termination of the Exchange after this date no refund.

14. Disease incidence

Student forced to cancel planned Exchange due to illness may refund the full registration fee upon presentation of a medical certificate that advises against travel. Even in case of death or serious illness of close family, the registration fee will be refunded upon presentation of certificate. Decisions regarding refund taken by NEO-out and NORE-out in consultation. There are no refunds where the disease occurs after the Exchange commenced.

14. UD

Student who sought an Exchange to a country in which the FOREIGN MINISTRY after its dividend changed their recommendation can get money back if they don't want to go. In rare cases where the Foreign Ministry advice against already previously and unexpected events (e. terrorist acts, natural disaster) in the country, change the conditions for departure after that Exchange awarded a refund may be made after discussion with the NEO-out and NORE-out.

Frequently Asked Questions

1. What kind of insurance do I need?

We recommend that you use the travel insurance included in your contents insurance. In special cases, if you need to be assured beyond this, it should be stated in your host country-specific exchange terms.

Most countries accept a copy of your home insurance, even if it does not really cover the work of the clinic abroad. Then you are of course not protected in case something would happen and IFMSA can not guarantee you financial protection.

Sometimes demanded a so called. ”Liability Insurance”; such is the case, we recommend that you contact your insurance company, explain that you are going to participate in medical practice and needs committee insurance, and see what they can offer. It is important that you always make sure that you are fully covered if an accident should happen!

2. What kind of English certificates do I need?

Unless otherwise stated in the country-specific exchange terms would a high school diploma translated into English as proof of your English skills. If you have completed an international English test, IELTS e.g., this is of course preferable.

3. When will I receive final clearance to the period I receive, as well as on the clinic and in which city?

This information can be found in your "Card of Acceptance" (CA) sent no later than eight weeks prior to your exchange will begin (are application process). Unfortunately, IFMSA-Sweden not accelerate this process, but it is entirely in the host country hands.

4. What happens if I can not get the period, to the city or clinic, I sought?

IFMSA-Sweden can only guarantee you a place in the country you have applied for, as well as the current period, you want to go. If you would not get the period and country you entered, you are entitled to receive your registration fee 2000 kr back. However, if you are located in another city or another clinic than what you wanted, you have no right to get your money back. IFMSA-Sweden can therefore only guarantee you the correct period and country.

5. Vad menas med ”letter from Dean”?

Some countries want that you attach a "Letter from the Dean" to your application form (OF). With Dean meant Dean. Unfortunately, there is usually no real equivalent of this on our Swedish universities. What you can do then is to contact responsible for your medical and ask that person to write a "letter of Dean". This letter should contain an assurance that you are studying for a doctor and a recommendation that you are fit to go away on an internship- eller forskningsutbyte i IFMSAs regi, and signature and contact information for 'Dean'.

6. What should a "motivation letter" contain?

With a "motivation letter" means a description of why you want to do an internship exchanges at a certain clinic, and why you are interested to go to the country / city. This letter is not a resume but rather a short (max 1 A4) description of why you are looking at this exchange site.

7. Where documents annexed?

Description of the documents can be found under the tab ”Document” below. Your documents will usually attached digitally to your Application Form (OF). If it is stated that they want "hard copies" sent by regular mail is that of (are application process).

8. What locations can I apply as prekliniker?

As preclinical student is free to search all research exchanges! When it comes to clinic exchanges have we sometimes preclinical exchanges reserved for pre-clinical students, and which countries this is true varies from year to year, in such a case in the list of countries. You go where on a typical four-week exchange at the clinic despite being preclinical student. To all exchanges preclinical students can search, they have priority over clinical students. Sometimes it is required that the preclinical student should have completed a certain number of semesters; this is indicated in such cases,.

9. What do I do if I want to go together with another person?

If you want to go with another person so you can write it in your application. However, it is still the same priority as valid as there is a risk that one gets a spot while the other is without. Write therefore the application if you're willing to go on your own if only you get to the site or if you are in that case would give the place to someone else. In such cases it may well be that both of you can fit in a country you have prioritized lower.

Document

Have you been nominated for Exchange with IFMSA, you will get access to a contract on our international database, which must be completed and submitted. You must also upload a number of documents, and describes the most commonly requested. It is important that you read the "Exchange Conditions" for your destination then it is often specified what comes around requested documents.

1. Curriculum vitae:

In this case, demand a common curriculum vitae. Make sure to include experiences that are healthy- and medicine-related.

2. Health Insurance:

Most students buy regular insurance through its insurance companies. See the "Exchange Conditions" for your destination on this specifies what is required regarding insurance. Sometimes demanded a so called. ”Liability Insurance”; such is the case, we recommend that you contact your insurance company, explain that you are going to participate in medical practice and needs committee insurance, and see what they can offer. It is important that you always make sure that you are fully covered if an accident should happen!

3. Language Certificate:

Unless otherwise requested, it is sufficient in this case with high school grades translated into English. This should be possible to arrange for you to contact your high school.

4. Motivation Letter:

You write a motivation letter for each target area (t.ex. one for your cardiology placement, one for pediatrics department, etc.). Explain why you want applied position, and what makes you a suitable candidate. Even if the messages should be individual use many more or less the same motivation in all four letters. Try to write short; aim for between a half to a full A4 by mail.

5. Proof of Enrollment:

This is a common LADOK registry certificate. Make sure it is translated into English.

6. Student Record (Subjects Passed):

Although this is a common LADOK certificates of completed courses. Make sure it is translated into English.

7. Letter of Recommendation:

This is a short letter of recommendation, a suggestion from the Dean of your Faculty of Medicine, where you will be recommended for participation in medical exchange. Contact your international coordinator, to be able to arrange this.

8. Vaccination Card:

This is a common vaccination card with stamp / signature on the vaccinations you have . If you have not left this document may contact a vaccination bureau and see if you can get a certificate / new vaccinations. Mainly usually vaccination certificate of hepatitis B and tuberculosis requested.

9. Rules Form:

This document is printed, signed, scannas, and charged. You can find it here.